Job Details
Job Description

MISSION OF NATIONAL SKILLS COALITION   

  

National Skills Coalition is a broad-based coalition working toward a vision of an America that grows its economy by investing in its people, so that every worker and every industry has the skills to compete and prosper. We engage in organizing, advocacy and communications to advance state and federal policies that support these goals – polices that are based on the on-the-ground expertise of our members and allies.  

  

POSITION SUMMARY   

  

National Skills Coalition is looking for a detail-oriented and driven individual for the role of Operations Associate. The role is a key player in ensuring the smooth and effective operations of a mid-sized organization. The Operations Assistant is an integral member of the Operations Team, and acts as a trusted advisor who can effectively manage the activities of the board and executives, coordinate events and projects, assist with fundraising tasks, help onboard new staff and coordinate calendars. This job requires strong project management skills, the ability to multi-task in a deadline driven environment and comfort with technology platforms that include Microsoft and project management software. The position is based in Washington DC.  National Skills Coalition currently observes a hybrid schedule with DC-based staff reporting to the office one day a week. 

  

DUTIES AND RESPONSIBILITIES   

 

Event Coordination

  • With input from the with program staff and assistance/direction from contracted planning firms, coordinate major events from start to finish according to requirements, target audience and objectives.
  • For smaller events (fewer than 50 people), including staff events, coordinate all operations--arrange accommodations, food, and if needed, travel.

Development Assistance

  • Work with the Managing Director of Development and communications staff to ensure database supports individual giving and is updated regularly; manage all aspects of acknowledgement process
  • Manage electronic filing system for Development
  • Assist in scheduling and coordination of internal and external meetings
  • Monitor metrics and analysis of online fundraising and constituent mobilization campaigns
  • Support funder invitation process for events, including NSC’s large main convenings and any fundraising gatherings. Support logistics for in-office funder meetings
  • Assist in development-related projects as needed

 

Board and Executive Support


  • Assist CEO in the coordination of Board communications and activities, as well as interactions between Board, Executive Team and other staff.  Support individual Board members in effectively fulfilling their roles on the Board
  • Schedule and ensure full Board participation (RSVPs, when needed, travel) in quarterly meetings. Work with CEO and events staff to ensure effective materials/logistics management of in-person Board meetings.
  • Assist Executive Team as needed 

 

Operations Support


  • Assist with onboarding of new hires and offboarding of departing staff
  • Other duties as assigned 

 

To perform the job successfully, an individual should demonstrate the following competencies:  

  

CORE COMPETENCIES


  • Project Management: Brings together every component of a project, including resources or planning, that are needed to complete in a timely manner
  • Communication Skills: Effectively communicates/collaborates with colleagues and manage work
  • Technical Expertise: Demonstrated depth of knowledge and skill in a technical area
  • Adaptability: Adapts to change, is open to new ideas, takes on new responsibilities, handles pressure, and adjusts plans to meet changing needs

 

ORGANIZATIONAL CORE COMPETENCIES


  • Interpersonal skills: Exhibits respect and understanding of others to maintain professional relationship
  • Problem Solving: Solves problems while ensuring rules and directives are followed
  • Communication Skills: Ability to effectively engage and communicate with target audiences
  • Initiative: Takes independent action, seeks out new responsibilities, acts on opportunities, generates new ideas, practices self-development
  • Attention to Detail: Committed to accuracy and excellence, looks for improvements continuously, monitors quality levels, finds/owns/acts on quality problems

COMPENSATION: Salary range for this position is $50,000-$60,000; salary depends on relevant experience and new staff rarely start at the top of the range. Excellent benefits package, including employer-paid health and dental, retirement plan, life and disability insurance and generous vacation policy.  


NSC’s Organizational Values. NSC’s values underlie its mission and work.  In everything we do, we strive to embody:  


Trust. We trust that our colleagues are capable and skilled, that they have our backs and that their intentions are good. We trust our partners and allies and build relationships with them based on respect, reliability, and honesty. 

Equity. We acknowledge historical, structural and systemic injustice and apply a race and gender equity lens to our work externally and within our organization. We call for inclusive skills policies to help combat structural racism and gender inequity. 

Inclusion. We value all voices, including those whose voices that have been historically undervalued. We try to cultivate a sense of belonging and safety as colleagues and partners. 

Integrity. We always try to do the right thing. We are honest and straightforward with each other and with others.  

Collaboration and partnership. Our work is founded on the organizing that brings together a wide range of partners. We strive to be trustworthy, valued and honest with them and with each other.  

Transparency. We strive for openness and clarity in our communications, decisions and interactions with one another.  

  

National Skills Coalition is an Equal Opportunity Employer. Women and people of color are strongly encouraged to apply.  


Education & Experience:


  • Minimum of one year relevant experience
  • Excellent written communication, including drafting emails, social media copy, web copy, blogs
  • Proactive, problem-solving orientation
  • Attention to detail
  • Highly organized, comfortable managing several workstreams
  • Ability to work independently and as part of a team